Whilst residents are normally willing to stand as a Director of their Management Company, most residents will not want to hold the position of Company Secretary due to the tasks to be undertaken. This position can be held by a corporate body and does not need to be a member of the management company.
MCS can be appointed to act as Company Secretary and fulfil the following roles:
- Issue formal notices and agendas for board meetings in accordance with the directors instructions.
- Call annual general meetings and distribute formal notices.
- Maintain minute books.
- Hold the company seal and maintain the seal register.
- Prepare and issue share certificates when a lease/transfer is assigned (if applicable).
- Maintain the statutory books, including the share register and members register.
- Register of Share Allotments.
- File information with Companies House and HM Revenue & Customs where applicable.
